General options covers all basic account functions such as changing defaults and passwords. If you would like to change your password first you would go to the webmail account then click Setup, General Options, Change Your Password. Enter old password, enter new password, retype new password. Click Update. Back to General Options. To set the time of your webmail client to either your local time or any other time zone you wish first open the client then click Setup, General Options, Time Zone Settings. Scroll and pick desired time zone, then check the box that says to automatically adjust for Daylight Savings Time. Click Update. Back to General Options. If you find the font type difficult to read or the size to big or small you can adjust this with ease. Open up your webmail client then click Setup, General Options, Font Settings. Scroll and pick desired font size. Update Settings. Back to General Options. This is the page you wish to see immediately after logging in. To choose which page you wish to start with every session open your webmail client then click Setup, General Options, Default Entry Page. Select desired page and click update. Back to General Options. Allows you to add contact information in regards to your username. To add more personal information or change what is already there first open the web client then click Setup, General Options, Edit User Data. Fill in desired contact info. Save Changes. Back to General Settings. Mail Options controls different facets of the email such as changing how your name appears to filtering and how it handles spam and virus protection. Change the way your name appears on outgoing messages. To make a change to the way your name appears first open up the webmail client then click Setup, Mail Options, Name Settings. Enter the name that you wish to appear on outgoing messages. Check Show Full name in outgoing messages. Update Info. Back to Mail Options. Setup POP3 Accounts you wish to check. You may add in a number of POP3 accounts to check in the webmail client interface. First make sure you have all the host information needed for the setup of the POP accounts. Once you have this information open up the webmail client and then click Setup, Mail Options, POP Servers. Enter the server you wish to check. Check enable server.
The message folders allow you to organize your mail and gives you the ability to delete all mail inside your trash or another folder quickly. To add a new folder open your webmail client and go to setup then mail options then message folders and in the space given write in the name of the folder and click add folder. To delete all messages in a folder you can click the purge or empty trash link found just to the right of the folder. Becareful this will delete everything inside that box after you confirm the delete operation.
Filters allow you to block or redirect incoming messages to help make email more efficient. The most common use is to filter junk messages right to the trash or delete them. Other uses of filters would be to send all mail from a specific source to a folder dedicated to them to keep the mail separated. To set up a filter open the webmail client and click Setup, Mail Options, Filters, select desired filter settings. Add Filter. Back to Mail Options.
If you are going on a vacation and you want to let people who email you know why you are not responding quickly you can set up a auto response. If the auto response feature is activated any sender will get a message from you with the auto response to let them know that you are away from your computer for a while.To add an auto response open the webmail client and click Setup, Mail Options, Auto Responder and Signature, Compose auto response message and turn the auto response on or off. Signatures are standardized text that will appear at the bottom of all emails you send. Typically a signature will contain your name and email address as well as any other information you choose to include. To compose a signature open the web client and go to setup, mail options, autoresponder and signature and pick from the showing options, update, Back to Mail Options. Ability to remove unused to/from Addresses you can simply go here and you will see a list of existing emails. To remove click the remove link behind the unwanted email address. Setup>Mail Options> To//From Addresses Message listing allows you to change the way mail is sorted in your inbox. You can change which field is sorted and which direction ascending or descending. You may also change how many emails are listed at one time and if you whish advanced or novice view. Advanced view gives you a set of options before each message A for auto filter F for filter R for reply B for bounce and U for unread. Setup>Mail Options>Message Listing. The popup mail window is a small pop up that can be used to check mail and inform you when new messages are received without having the entire inbox open. You can change whether it opens at launch or needs to be manually opened, what information it displays, how often it checks and the size of the popup window. Setup>Mail Options> Popup Mail Checking Windows. To forward your current address to another simply type in the address that you wish your message to go to and click enable forwarding and hit update. To remove the forwarding simply uncheck enable forwarding. Setup>Mail Options>Mail Forwarding. Contacts allows you to add/remove/edit people in a contact list. Contact lists are also known as address books. To add a contact click add contact and then fill in that persons first name, last name, email address, and any other information desired then click save. To delete a contact click the delete link after that persons entry. To edit an existing address click the edit link after that entry and make the changes desired then click save. Setup>Mail Options>Contacts.
The calendar that is built into the web client has many options for how information appears. Time/date settings Allows you to change the time intervals, the daily starting/ending time and the calendar view. To make changes simply click the drop down button next to the selection for the list of the options then hit update preferences once you have selected the choices you want. Setup>Calendar Options>Time Settings. Page layout controls the layout of the boxes of the calendar. You can move the positions of the to do, calendar, jumper, add event, and search boxes as well as turning the pop up event box on/off. To make changes use the drop downs to select where on the page each info box will show up then hit update preferences. Setup>Options>Page Layout Options This is where you can type the email address you wish notifications of important events to be sent to. To do this simply type in the address desired and hit update preferences. Setup>Calendar Options>Notification Address.
Calendar permissions allows businesses to control who can see and modify calendars for that domain. This allows you to use shared calendars to keep everybody up to date on important meetings. An administrator can set up different calendars for different groups by selecting add groups with read access for a calendar people can see but not modify and add group with write access which gives those in group ability to make additions and changes to the calendar. To add people to a calendar and set their permissions simply select the username then click add user with read or with update access by clicking the appropriate button. Setup>Calendar Options>Calendar Permissions. The administrator options are the options for controlling the domain and the upper level account manipulation options This area allows you to see a list of all users on that domain as well as a list whether that user is an admin or a user. To edit an account click the edit link after that users name and it allows you to manipulate that account in ways such as changing the password and checking settings. To disable a user but not delete them you can select the disable link after that user. To delete a user simply hit the delete link after that users name to remove them and their account. Setup>Admin Options>User Admin. Groups The groups administration is a way off adding different classes of users such as administrators, users or any other group name desired. Setup>Admin Options>Groups. The color settings are how you control the look of your domains webmail site. To change the colors simply click the link in the area of the page you wish to modify such as Main Background and it will bring you to a color chart. Click the color you wish and you will notice that part of the page will take on that color. Do this until you are happy with the color settings of the site. Setup>Admin Options>Colors. Alias Administration allows you to make aliases that point to existing accounts. This is useful for things such as a domain alias which allows messages sent to that domain alias to reach everybody in that domain. To add an email alias type in the new alias box and then select the addresses you wish that alias to point to and then click add alias.
To edit an existing alias simply click the edit and then type in any new addresses or remove any unwanted ones then click save.
To delete an alias click the delete link after that alias name. Setup>Admin Options>Alias admin. Resource Administration Resource Administration allows you to add resources for calendar sharing for the domain. To add a resource type in what you want the resource called then click add resource. Setup>Admin Options>Resource Administration.
Mail service information listing gives you a list of important information about the current web services such as the Webmail server name/IP address, POP3 server name// IP address, SMTP server name/IP address and the WAPserver name and IP address. This information is useful for setting up email clients to fill in needed information as well as confirmation as to how the sites are setup. Setup>Admin Options> Mail service Info.
Domain alias administration allows you to see a list of all domains that are routing email to the current domain. To add domains to this list type in the name in the new domain box and hit add domain. To remove a domain from this list select delete next to the list of domains. Setup>Admin Options>Domain Alias Admin. Domain logo administration allows you to upload a new image to use for the logo that appears at the top of the webmail client. If no logo is desired you can select the remove logo link which will remove the logo from the top of the webmail client. Setup>Admin Options> Domain Logo Admin. You can adjust the quota on users mail boxes by selecting the drop down window found next to their username. You can also see a list of how much mail they currently have and what their maximum amount for that billing cycle has been. Setup>Admin Options> Mailbox Quota Admin. The settings here control how new users boxes will initially appear as far as default password, quota, font, and time zone settings. Setup>Admin Options>New User Defaults.
If you wish all of your users to have a stock mail footer for your company or business you can simply type this in the mail footer window and then hit update to confirm this. It is recommended that a test message is then sent to make sure the footer looks correct when it is on an email. Setup>Admin Options>Mail Footer Message This option is a way to send important information to all users of that domain. This works like a normal email message but will be sent to all users without needing to use a contact list. Setup>Admin Options>Email All Users.
This allows you to update SSL certificates for POP3/SMTP. To make any change here you need to log in using the secure method. Setup>Admin Options>Certificate Info. This is where you can change the current billing information. To make any changes here you need to log in using the secure method. Setup>Admin Options>Billing Info. The global contacts portion of the Administrator Options allows you to control what information is seen in the global contacts list. By default the global contacts list shows all users. If you wish to also include all aliases you can check the box for aliases. You can also have a custom list that only shows addresses that the admins specify. To add email addresses to this custom list simply fill out custom contact information in the global contact interface page and select use custom list. With this interface the admins can control how much or how little information shows up in the global contacts list of hostmail. You can view statistics for all incoming messages. This will break down the total number of messages and if you have spam / virus checking enabled it will also show you the number of junk and virus messages blocked by our spam and virus filter if you have this option enabled. Setup>Admin Options>Junk E-Mail/Virus Statistics. |
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